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Microsoft® Outlook Express Help

 

 

 

 

 

 

 

 

 

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Outlook Express Secrets

Create a Signature

Outlook Express lets you establish multiple signatures, and you can select the one you want when you choose to sign your email.

Generate your signatures from the menu bar:

  1. Click Tools, then Options.
  2. Select the Signatures tab.
  3. Click New.
  4. Enter your signature in the Edit Signature box.
  5. Click Rename and give the signature an appropriate name, so you can identify it easily in a pull-down menu.

Repeat this process for each signature you create.

  1. Click New Mail to generate a new message.
  2. Select the pull-down menu next to Sign and select Customize.
  3. Choose Insert Signature and click Add.

When you're done typing your new message, you'll be able to access your signatures from the pull-down menu.

 

Add Addresses From Any Message to Your Address Book

In Outlook: With the message open, or at the top of the preview pane, right-click on the name you want to add, and choose Add to Contacts.

In Outlook Express: With the message selected, choose Tools | Add Sender to Address Book. Or from the message window, choose Tools | Add to Address Book, and then Sender | Everyone on to List, or an individual's name.

Where to Find Your e-Mail Files and How to Back Them Up

One of the most troublesome puzzles for new Outlook users is trying to figure out where their data is stored. If you use Outlook without Exchange, all your data is in a file with a PST extension (except off-line Exchange data, which is stored in a PST file), usually Outlook.pst. You can back everything up, including your e-mail, simply by copying the files. To find the PST file, use Windows' search function to search for *.pst.

           

Move Your e-Mail from an Old PC to a New One

Setting up a new PC can be overwhelming, but moving your e-mail, contact list, and all your other Outlook data to it doesn't have to be. As described above, if you use Outlook by itself, your data is in a PST file. If you don't have any Outlook data in the new computer, just transfer the entire file.

If there's already a PST file on the new computer, rename it so that Outlook won't find it. Next, move the file from the old computer to the new one. Outlook will open the new file the next time you start the program.

Send An e-Mail at a Given Date and Time

If you write a message that you don't want to send until later, you can hold it in Outlook's Outbox until a designated date and time. From the Message window, click on the Options button to open the Message Options dialog box. Under Delivery options, add a check to the Do Not Deliver Before check box, and add a specified date and time. Outlook won't send the message until the first Send/Receive after the designated time.

Send a BCC (Blind Carbon Copy)

Buried in both Outlook Express and Outlook is the ability to send BCCs, which hide the recipient's name from other recipients. Here's how to add BCCs:

In Outlook: Open the pull-down Options menu just above the To text box, and click on Bcc. In some implementations, the Bcc field option may be located in the View menu.

In Outlook Express: When composing a message, choose View | All Headers.

See Which Messages Have Return Receipts Requested

You can add a column to your Outlook in-box to show which messages have return receipts requested. Right-click anywhere on the headings for the in-box, and select Field Chooser. In the drop-down list at the top of dialog box, choose All Mail Fields. Then find the Receipt Requested field, drag the heading marker into the heading area of the in-box, and position it where you want the new column. Messages with Receipts Requested will show a "Yes" in the column.

Control How Outlook Responds to Return-Receipt Requests

You can also control how Outlook deals with return receipts for Internet mail accounts. Choose Tools | Options, then the E-Mail Options button, then Tracking Options. The three options near the bottom of the dialog box let you choose to send responses to return receipts always, never, or only after asking you. In Outlook Express, the sequence is: Tools | Options | Receipts.

Block access to virus attachments in Outlook Express 6

Earlier versions of Outlook Express do not posses a attachment blocking facility 

You can enable or disable the blocking of attachments in the following way:

  1. Start Outlook Express
  2. Select Options off the Tools menu
  3. Click the Security tab
  4. Under Virus Protection, uncheck or check the box labeled "Do not allow attachments to be saved or opened that could potentially be a virus".
  5. Click OK

Retrieve or Replace a Message You Shouldn't Have Sent

Use e-mail for long enough and you'll eventually send a message you wish you hadn't. With Outlook, you can recall messages—sometimes. This feature has some major limitations: It requires Exchange server, the addressee has to be logged on and using Outlook, and the message has to be unread and sitting in the recipient's in-box. But the fact that it works at all makes it worth knowing about.

To (try to) delete or change a sent message, go to your Sent Items folder and open the message. In the message window, choose Actions | Recall This Message. Then choose Delete Unread Copies of This Message or Delete Unread Copies and Replace With a New Message, as appropriate. If you choose to replace the message, choose OK and type the new message. To find out whether the change or deletion worked, check the Tell Me If Recall Succeeds or Fails for Each Recipient check box.

 

 

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