Microsoft® Outlook Express Help

 

 

 

 

 

 

 

 

 

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Address Book

 

To add names directly from e-mail messages to your Address Book

You can set up Outlook Express so that when you reply to a message, the people you reply to are automatically added to your Address Book. In addition, any time you send or receive a message in Outlook Express, you can add the recipient's or sender's name to your Address Book.

 

To add all reply recipients to your Address Book

  1. In Outlook Express, on the Tools menu, click Options.
  2. On the Send tab, click Automatically put people I reply to in my Address Book.

To add an individual name to your Address Book from Outlook Express

In a message you are viewing or replying to, right-click the person's name, and then click Add to Address Book.
In the message list of your Inbox or other mail folder, right-click a message, and then click Add Sender to Address Book.

 

To add contacts to your Address Book from Outlook Express

When you receive e-mail, you can add the sender's name and e-mail address to your Address Book from within Outlook Express.

  1. Open the message.
  2. On the Tools menu, point to Add to Address Book, and then select the user you want to add.

You can also set up Outlook Express so that people whose messages you reply to are automatically added to your Address Book.

  1. In Outlook Express, on the Tools menu, click Options.
  2. On the Send tab, select the Automatically put people I reply to in my Address Book check box.

 

To add names directly from e-mail messages to your Address Book

You can set up Outlook Express so that when you reply to a message, the people you reply to are automatically added to your Address Book. In addition, any time you send or receive a message in Outlook Express, you can add the recipient's or sender's name to your Address Book.

 

To add all reply recipients to your Address Book

  1. In Outlook Express, on the Tools menu, click Options.
  2. On the Send tab, click Automatically put people I reply to in my Address Book.

 

To add an individual name to your Address Book from Outlook Express

In a message you are viewing or replying to, right-click the person's name, and then click Add to Address Book.
In the message list of your Inbox or other mail folder, right-click a message, and then click Add Sender to Address Book.

 

To add a contact to your Address Book

  1. On the Outlook Express toolbar, click Tools, and then click Address Book.
  2. In the Address Book, select the folder to which you want to add a contact.
  3. On the Address Book toolbar, click New, and then click New Contact.
  4. On the Name tab, type at least the first and last name of the contact. This is the display name.

    A display name is required for each contact. If you enter a first, middle, or last name, it will automatically appear in the Display box. You can change the display name by typing in a different name or by selecting from the drop-down list. The drop-down list will contain variations of the first, middle, and last name, as well as anything you typed in the Nickname box or the Company box on the Business tab.

  5. On each of the other tabs, add any information you would like to include.
Be sure to include an e-mail address for your contact. While your Address Book can be used for many purposes, its most immediate benefit is in providing e-mail addresses when you are composing mail.
If you include a contact's street address on the Home tab or the Business tab, you can click View Map located on each of these tabs to display a printable street map showing the contact's address.

 

Export the Address Book to a File

NOTE: This step is very important when multiple Identities are in use. A .WAB (Windows Address Book) file is used by Outlook Express 5.x and 6.0 versions, even if multiple Identities are used. The individual data for each Identity is stored in a folder, by user name, within the .WAB file in use.

Exporting this data, while logged in to a specific Identity, is the only means of segregating the Address Book data. If the .WAB file becomes dissociated from the user Identities, the data can only be exported in total - not folder by folder.

Another reason to export the .WAB file to a .csv file is that if the .WAB file is shared with Microsoft Outlook, the addresses are stored in the *.pst file in Outlook. When you export the file from the Outlook Express File menu to a *.csv file it exports the correct contacts. If the Address Book is shared with Microsoft Outlook, you are not able to export from within the Address Book on the File menu. This option is dimmed or not available.

To export your Outlook Express address book:
  1. On the File menu, click Export, and then click Address Book.
  2. Click Text File (Comma Separated Values), and then click Export.
  3. Click Browse.
  4. Locate the Mail Backup folder that you created.
  5. In the File Name box, type address book backup, and then click Save.
  6. Click Next.
  7. Click to select the check boxes for the fields that you want to export, and then click Finish.
  8. Click OK and then click Close.

 

 

 

 

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